Federation Meetings

The Federation holds two meetings a year, the Annual Council Meeting (ACM) in March and the Autumn Federation Meeting (AFM) in October, both in the Main Hall at Dorking Halls. Meetings last from 10.15 am to 3.30pm with a lunch break from 12.30-2.00pm.

There is always a main speaker in the afternoon with other speakers or entertainers in the morning to provide an enjoyable day for members. Recent speakers have included the Queen’s former Press Secretary, Dickie Arbiter, Calendar Girl Tricia Stewart, Rabbi Baroness Julia Neuberger and TV and radio’s favourite vicar, the Rev Kate Bottley.

Displays and stalls are staged in other halls which members can investigate before the meeting starts and during the lunch break. At the ACM there is a display of what the Federation does as well as exhibits of entries for our competitions; the AFM has stalls where members can indulge in some retail therapy and there is always a very good raffle. Members apply for tickets to both meetings via the What’s On section or using the Invitation Form below.


The Annual Council Meeting in March is equivalent to an Annual General Meeting for the Federation Council. The Council is made up of the Federation Trustees and one representative from each WI (the Delegate). Delegates are entitled to a free ticket to the ACM and can claim travel expenses from their WI. It is a business meeting where decisions, which can impact all WIs and committees, have to be voted on. The Federation reports on its financial state and what it has done for members during the past year.

ACM 2021 – Due to the continuing Government restrictions in light of COVID- 19, Surrey Federation of WIs 103rd Annual Council Meeting will be taking place on Monday, 15 March online via Zoom. The half day event is free for members. For more information about the meeting, including the programme and details on how to book your place, please click here. Each WI is invited to send one delegate. Other WI members are most welcome, with no limit in the number of tickets requested by each WI. Tickets for this event all are free.

In order to book free tickets for your WI members, Secretaries are asked to  complete this form and post it to SFWI HQ, 6 Paris, Parklands, Railton Road, Guildford, GU2 9JX or send it by email to sfwi2dr@yahoo.co.uk by no later than Friday, 5 March 2021.

An Annual Review is produced for adoption by the Delegates at the meeting.

Also requiring adoption are the minutes of the previous ACM.

As with all annual meetings the Council needs to adopt the Standing Orders (SFWI Terms of Reference Policy as shown) of the meeting which become available at the end of January and delegates should be prepared to adopt the orders at the meeting.

The Chairman and Treasurer’s reports, which were presented at the meeting, are published after the meeting.


Held in October, the Autumn Federation Meeting (AFM) is more of a social occasion and briefs members on what the Federation is doing as well as educating and entertaining them with top quality speakers.

The 2021 AFM will be held on Monday, 18 October 2021. Chief firefighter Sabrina Cohen-Hatton and Amanda Owen, the Yorkshire Shepherdess, who were to have scheduled to speak at our cancelled 2020 meetings, will be our main speakers.

NFWI Annual Meeting

In June the National Federation of WIs holds its annual meeting at which each WI should be represented. With about 7,000 WIs in England and Wales it is almost impossible to find a venue to take this number of people, so to reduce the numbers one Delegate represents up to four WIs (for 2021 only this is increased to eight) . In Surrey a Linking list is produced with four WIs in each link. If the first named WI is unable to provide a Delegate, then the second WI gets the opportunity and so on until a Delegate is found.

2021: The NFWI Annual Meeting is due to be held at the Royal Albert Hall on 8 June 2021. In light of Government restrictions, NFWI is reviewing their plans and will be in touch shortly to share the revised plan for their Annual Meeting.

Delegates and Observers

At most annual meeting venues there are enough seats to allow some Observers to attend also. Delegates get free tickets to the annual meeting, free travel and overnight accommodation, dinner, bed and breakfast, which is organised by the Federation. Observers have to pay for their tickets, travel and accommodation although they may arrange it through the Federation so that they can travel with the Delegates and stay in the same hotel. The Delegate is expected to vote at the meeting on business matters and also vote for the resolutions in accordance with the wishes of the individual WIs they represent.

ACM: 15 March 2021

NFWI Annual Meeting: It is due to be held at the Royal Albert Hall on 8 June 2021.

AFM: Monday 18 October 2021

The list indicates the WIs who may be represented by a Delegate. A Delegate is invited from the WI in column 1 to represent the votes from the other WIs in that row. If no Delegate can be found in the 1st WI please contact the WI in column 2 to ask them if they can provide a Delegate. If none of the WIs in the row can provide a Delegate please contact the office.

Application form for the NFWI AGM for an observer WI member to attend this event. Please note that Observer tickets are limited, and some applicants may not be successful in getting a ticket. This form will be available once the application process is open.