Federation Meetings

The Federation holds two meetings a year, the Annual Council Meeting (ACM) in March and the Autumn Federation Meeting (AFM) in October, both at Dorking Halls. Meetings last from 10.15 am to 3.30pm with a lunch break from 12.30-2.00pm.

There is always a main speaker in the afternoon with other speakers or entertainers in the morning to provide an enjoyable day for members. Recent speakers have included the Queen’s former Press Secretary, Dickie Arbiter, Calendar Girl Tricia Stewart, Rabbi Baroness Julia Neuberger and TV, the Rev Kate Bottley, Simon Thomas and Tom Hart Dyke.

Displays and stalls are staged which members can investigate before the meeting and during the lunch break. At the ACM there is a display from Federation Committees as well as exhibits of entries for our competitions; the AFM has stalls where members can indulge in some retail therapy. There is also always a very good raffle. Members apply for tickets to both meetings via an application form in Surrey WI News or via the website. The March 2021 Annual Council Meeting was held via video conferencing with tickets ordered via the Federation Office or website.


The Annual Council Meeting in March is equivalent to an Annual General Meeting for the Federation. The Council is made up of the Federation Trustees and one delegate from each WI. Delegates are entitled to a free ticket to the ACM and can claim travel expenses from their WI. It is a business meeting where decisions, which can impact all Surrey WI members, have to be voted on. The Federation reports on its financial state and what it has done for members during the past year.

The 2022 Annual Council Meeting will be held on Monday 20 March 2023.

An Annual Review is produced for adoption by the Delegates at the meeting.

Also requiring adoption are the minutes of the previous ACM.

As with all annual meetings the Council needs to adopt the Standing Orders (SFWI Terms of Reference Policy as shown) of the meeting which become available at the end of January and delegates should be prepared to adopt the orders at the meeting.

Chairman Report

The Chairman and Treasurer’s reports, which were presented at the meeting, are published after the meeting.


Held in October, the Autumn Federation Meeting (AFM) is more of a social occasion. It briefs members on what the Federation is doing as well as educating and entertaining them with top quality speakers. Future speakers booked include firefighter, Sabrina Cohen-Hatton and Amanda Owen, the Yorkshire Shepherdess.

The 2022 AFM will be held on Monday, 10 October 2022.

NFWI Annual Meeting

In June the National Federation of WIs holds its annual meeting at which each WI is represented. With about 7,000 WIs in England and Wales it is impossible to find a venue to seat this number of people, so to reduce the numbers one Delegate represents represents a group of WIs. In Surrey a Linking list is produced. If the first named WI is unable to provide a Delegate, then the second WI gets the opportunity and so on until a Delegate is found.

The NFWI Annual Meeting will be held in Liverpool on 11 June 2022. 

Delegates and Observers

At most annual meeting venues there are enough seats to allow some Observers to attend also. Delegates get free tickets to the annual meeting, free travel and overnight accommodation, dinner, bed and breakfast, which is organised by the Federation. Observers have to pay for their tickets, travel and accommodation although they may arrange it through the Federation so that they can travel with the Delegates and stay in the same hotel. The Delegate is expected to vote at the meeting on business matters and also vote for the resolutions in accordance with the wishes of the individual WIs they represent.

ACM: 20 March 2023

NFWI Annual Meeting: 11 June 2022

AFM: Monday 10 October 2022

The list indicates the WIs who may be represented by a Delegate. A Delegate is invited from the WI in column 1 to represent the votes from the other WIs in that row. If no Delegate can be found in the 1st WI please contact the WI in column 2 to ask them if they can provide a Delegate. If none of the WIs in the row can provide a Delegate please contact the office.

An application form for the NFWI AGM for a delegate to represent up to four WIs, vote on their behalf and to produce a meeting report afterwards for those WIs. The new form will be available once the application process is open.

Observer tickets will be priced at £22 each. SFWI have been allocated 105 tickets for 2022.

In the event of a WI link of 4 WIs being unable to find a delegate to vote on their behalf at the NFWI AM and report back on the meeting to their linking WIs, observers may be asked to be a proxy. Please state on the form if you are prepared to be a proxy delegate.

If more than 1 person from each WI wishes to attend, please complete a separate form for each member.